Gen Desktop Payroll Software with PF E-Return

Gen Payroll Desktop Software

Gen Desktop Payroll software is a complete solution for all the human resource management needs of a company. The payroll software performs all the attendance and payroll marking related working with complete database maintenance of employees. Our desktop payroll software maintains the salary records, daily attendance marking as well as other personal details of the employees very securely. All the data can be accessed anywhere anytime with our online payroll synced which can be logged by individual login password given to the employees.

We also offer Online Payroll software as SaaS (software as a service) which is equivalent to the desktop software in terms of feature and credibility. All the data is secured and provides all the HR solution at the single click.

Installation 15000 * Updation 4000 *
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Demo of Gen Desktop Payroll in English
Gen Payroll Desktop Software Demo English
Demo of Gen Desktop Payroll in Hindi
Gen Payroll Desktop Software Demo Hindi

Features of Gen Desktop PayRoll Software

Dynamic Formula Creations for Salary Calculation.

  • User can create their own formulas as per the criteria and condition.
  • Salary Set up is prepared as per user requirements.
  • Various salary heads are created in the required structure, auto calculation of TDS.
  • The Flexible Salary Structure provision makes the software easy to adapt to any kind of Salary Structure.

Import & Export Facility of Salary Set up.

  • The set-up is made functional on different companies and it is also exported.
  • Preparation of User-defined Pay Slips.

    • Different options available to include:
    • Company Logo
    • Leave Summary
    • Loan and Advance Balance
    • Salary paid up to Previous Month
    • Salary Period
    • Authorized Signatory Name
    • Header, Footer, Notes etc.
    • TDS Summary
    • Actual Scale with Earned Figure
    • Fields having Null Value
    • Reimbursement Slip, Salary Computation
    • Employee Signature

    E-Mail Facility of Pay Slips.

    • As the email addresses of all the employees get saved into the Master Details, the payslip automatically gets forwarded to the selected/All employees with user-defined message, subject and Excel/Word/PDF/HTML Format.

    Export facility of payslip in Excel.

    • Over Time Calculation.
    • Options available to calculate Overtime rate Auto/Manually.
    • Import/Export facility of Overtime data.

    Arrear Calculation

    • User-defined arrear set up.
    • Amount wise or day-wise arrear calculation.
    • Import/Export facility of Arrear.

    Reimbursement Facility

    • It gives a facility to define various Reimbursement heads and their opening, balance, budget.
    • Carry Forward facility of Monthly Balance.
    • Reports like Monthly Reimbursement Slip/Advice, Yearly Sheet.
    • Monthly Restriction Facility.
    • Import facility of Opening Balance from previous year.
    • Import/Export facility of Reimbursement

    Project-wise Salary distribution

    • User can define various projects undertaken by Employees and their project- wise salary distributions.

    User can maintain various Loan Accounts.

    • It automatically deducts EMI from monthly salary.

    Employee wise Advance Account.

    • The user specifies the advance deduction from monthly salary by using this option.

    Quarterly, Half-Yearly and Yearly Incentive Calculation.

    • Once you define the Incentive Set up, it automatically calculates Incentives in the specified months.

    Auto Bonus Calculation.

    • User-defined Bonus Set up allows to calculate Bonus automatically according to user-requirements.

    Inclusive in-built TDS Utility

    • Auto Calculation of Tax on Salary as per Income Tax.
    • Preparation of Form 16, Form 16AA, Form 12BA,Return Form ITR-1
    • Form 16, Form 16AA, Form 12BA Continuous Printing.
    • Preparation of Draft Computation Sheet.
    • Import/Export Investment Declaration.
    • Allowance Exempt Set up.
    • Auto Calculation of TDS is to be deducted monthly.
    • Preparation & E-filing of Form 24Q.
    • Preparation of Salary Computation Sheet.
    • Facility to generate Digitally Signed Forms like Form16, Form16AA,Form12BA.
    • Import/Export Perquisites.

    Leave Management with Dynamic Leave Rules.

    • Financial-Year or Calendar-Year wise user-defined Leave Set up.
    • The formula uses to calculate earned leave automatically.
    • Group wise Holiday assignment.
    • Earn Leave facility.
    • The user has a facility to specify monthly calendar according to employees' weekly-off.
    • Leave Encashment Facility.

    Statutory Forms Preparation

    • Auto calculation of PF, ESI as per Statutory Rules.
    • Auto calculation of Professional Tax State-Wise as per Statutory Rules PF, ESI, Bonus, Pension, Gratuity, Wages Register.
    • Monthly/Quarterly/Half-Yearly/Annual Statutory Reports for Provident Fund, ESI, Professional Tax, Bonus etc.
    • Forms of Employee's Pension Scheme, Employee's PF Scheme, Employee's State Insurance Regulation, Minimum Wages, Payment of Bonus, Payment of Gratuity, Payment of Wages.
    • In Statutory Forms Minimum Wages Form X , Form XXIII.
    • In statutory forms in ESI, online ESI temporary identity certificate is downloaded.
    • In Statutory Forms → Provident Fund while generating KYC file an option to check Pending previous employment details online.
    • In Provident fund Create/Activate Multiple UAN login is given, thereby can activate new allotted UAN online & Check status of all UAN login.

    Employees' Provident Fund/Employees' Pension Scheme

    • Monthly Forms ==>> Monthly PF, PF Challan, PF Form-12A, PF Form-5, PF Form-10, Pension Form-1
    • Yearly Forms ==>> PF Form-3A, PF Form-6A
    • Declaration Form ==>> PF Form-2, PF Form-11
    • SSN (Social Security Number) Allotment Form
    • PF Withdrawal Form 19, Pension Withdrawal Form 10C
    • Generate ECR (Electronic Challan cum Return) which is directly linked with PF department.
    • Check KYC Status for PF Online through software for approved and pending KYC.

    State-Wise Professional Tax Forms.

    • Monthly Forms ==>> Monthly ESI, ESI Challan
    • Half-Yearly Forms ==>> Form-5, Form-6, Form-7
    • On-line Form-1 (Declaration Form) Submission

    Employees' State Insurance Corporation

    • Monthly/Quarterly/Annual Forms.

    Classification of Employees Under

    • Branch/Category/Designation/Department/Scale/Shift

    Various Innumerable MIS Reports.

    • Preparation of Cash, Cheque, Transfer Register.
    • Attendance Register.
    • Preparation of Bank Statement.
    • Paid Leave Register.
    • Preparation of Payroll Register, Salary Computation Sheet.
    • Unpaid Leave Register.
    • Full & Final Settlement of Account.
    • Overtime Register.
    • General and Advance Search for Employee Information Bonus Register.
    • Duplicate/Blank List of Employee Code/ PAN/ PF No/ ESI No/ A/c No User-defined Appointment Letter.
    • Bulk PAN Verification.
    • Preparation of Attendance Comparison Sheet.
    • PF Register,ESI Register
    • Pay Slips, Arrear Slips, Bonus Slips.
    • List of Resigned Employees.
    • Pay Voucher, Loan Voucher, Advance Voucher.
    • Status Report (Branch/Designation… wise).
    • Experience Report, DOB Report, Retirement Report Increment due Employees(Month wise)/Increment due Dates(Employee wise).
    • In User Set Up an option to assign user rights to multiple companies.
    • In Bank Statement Text file structure of Bank of Maharashtra is added.
    • In Master of Employee option to add additional info is introduced.

    Report Template Setup

    • User can add Report's Templates in software like :-
    • Increment Letters
    • Appointment Letters
    • Notice Letters.
    • Salary related reports in his format etc.
    • In Report → Employee Info → Duplicate bank List of mismatch name as per bank a/c.

    Various Report Formats

    • Word/Excel/HTML/PDF

    Flexible Data Import and Export.

    • Employee's Master Information.
    • Employee's Salary Data.
    • Employee's Attendance Sheet.
    • Arrear.
    • Reimbursement.
    • Investment declaration.
    • Perquisites.
    • Overtime.
    • Import/export bank detail.
    • Import/export UAN(universal account number)
    • In Utility import export nominee details import /export only family , nominee or both.
    • Import/Export Facility of Employee Additional info


    • It gives a facility to lock the salary till the specified month.
    • It locks the particular salary head through salary set-up.

    Stop Payment Facility

    • It offers a facility to mark the employees to stop their payment.

    Reverse Salary Calculation
    Bulk E-Mail Facility

    • It uses to select the number of employees and send a common message/attachment to all those employees in one shot.

    Document Manager

    • You can link various documents like C.V., Photos, Leave applications, Transfer letters, Increment letters, Appointment letters etc. related to employees in the software.
    • It offers a facility to view, edit and save those files through software.
    • It supports all format files as Word/Excel/PDF/JPG/BMP.
    • Various documents like C.V., Transfer letters, Leave applications, Appointment letters, Increment letters, Photos etc. related to employees can be linked into the software.
    • You can view, edit and save those files through software.
    • Files can be in any Word/Excel/PDF/JPG/BMP format.
    • Automatic Transfer of Employees' Master Data, Salary SetUp, Salary Detail, Leave SetUp to Next Financial Year.
    • Complete Data/ Company-Wise Data Back-Up and Restore Facility.
    • Picture-Wise help for Assistance.
    • Miscellaneous useful information like all India Pin Codes, STD Codes, ISD Codes, List of TIN FCs, TAN/PAN AO Codes, Bank Branches BSR Codes, Service Tax Ranges, MICR Codes, IFSC Codes.
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